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Personal Data Protection Policy - GEOPOST VISION

1. Personal Data Protection Policy

Geopost Vision is committed to personal data protection both during our business operations and as part of the services provided.

This Policy sets out the principles and guidelines we apply to protect your Personal Data within Geopost Vision website. It is designed to explain:

  • The types of Personal Data we collect and the reasons why we collect it,
  • How we use your Personal Data,
  • Your rights as the data subject.

This Policy applies to the processing of Personal Data on the Geopost Vision website. You can also consult Geopost Vision Privacy Notice that covers the recording of video footage of the road and street environment via connected dashcams installed inside delivery vehicles. All operations on your Personal Data are carried out in compliance with the regulations in force and in particular with the European Regulation (EU) 2016/679 of 27 April 2016 on the protection of personal data (GDPR), the law n°78-17 "Informatique, Fichiers et Libertés" of 6th January 1978 as amended, as well as its application decrees.

1.1 how does Geopost Vision deal with Personal Data Protection?

Geopost Vision considers the protection of your Personal Data and privacy when designing new products and services (principles of "privacy by design" and "privacy by default"), and where appropriate, when these products or services are revised/upgraded. To ensure the security of your Personal Data and safeguard the proper exercise of your rights, Geopost Vision implements measures designed to protect your Personal Data:

  • Establishment of a procedure for exercising rights and a procedure in the event of a personal data breach;
  • Carrying out IT security and GDPR compliance questionnaires prior to the implementation of a project or an application;
  • Verification of the guarantees presented by our subcontractors and future subcontractors with regard to the requirements of the GDPR;
  • Carrying out internal audits, drawing up recommendations, monitoring and updating the inherent actions;
  • Consulting with project managers to define relevant and reasonable retention periods, not exceeding the time necessary to fulfil the purpose of the processing;
  • Maintaining and updating a register of processing operations;
  • Conducting regular training sessions for all our employees;
  • Coordination of a Data Protection Officer network including all our European subsidiaries

1.2 What Personal Data is processed by Geopost Vision?

Geopost Vision undertakes to only collect the data that is strictly necessary for the provision of the requested services.

If you chose to contact us via our contact form, we will collect the following data :

  • First Name
  • Last Name
  • Work email
  • Work phone (optional)
  • Company (optional)
  • Any personal data you include in the free text field

If optional data is requested, you will be given a clear explanation of the Personal Data, Geopost Vision needs to provide the requested service and the data you may decide to provide voluntarily.

1.3 Where does the data we process come from?

If you are a visitor to our website, we receive your data through various functions of the website. For this purpose, we use cookies or ask you directly for information. Our priority is to optimise the presentation of our website and to provide you with information about our services.

1.4 To which services or companies are your Personal Data transferred to?

Your data may be transferred to:

  • Departments within Geopost & Geopost Vision: Marketing teams, IT teams and sales teams;
  • External providers: technical service providers, including sub-contractors (if applicable, the data is transmitted to our subcontractors under the conditions prescribed by Article 28 of the GDPR);

1.5 Can your Personal Data be transferred to non-EU countries?

Geopost Vision carries out all Personal Data processing activities within the European Union (EU).

1.6 Personal data processing

Geopost Vision and Geopost only processes user personal data on Geopost Vision website through the use of the cookies and trackers.

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.

For the Geopost website, the following cookies are used:

Strictly necessary cookies

Cookies necessary are used to allow you to browse our website, use its features, and access secure areas.

Functional cookies

Functional cookies are used to remember choices you’ve made on the website such as language.

Analytics cookies

Analytics cookies are used to collect information about how you use our website to help us improve it. These cookies only gather information for statistical purposes and only use pseudonymous cookie identifiers that do not directly identify you. You can choose to consent or not to the use of analytics cookies.

If you chose to contact us via our contact form, we will process your personal data based on our legitimate interests of being able to contact you regarding your request for information. All personal data shared with us via our contact form are deleted 6 months after last exchange.

1.7 What are your rights on your Personal Data?

You may contact Geopost Vision to exercise your rights held under the personal data regulations in force at any time:

  • Right of access: you may obtain a copy of your Personal Data being processed by Geopost Vision;
  • Right to rectification: you may update your Personal Data or ask us to rectify your Personal Data processed by Geopost Vision;
  • Right to object, in particular to prevent direct marketing: you may notify your preference not to receive direct marketing from Geopost Vision or ask Geopost Vision to stop processing your Personal Data;
  • Right to erasure: you may ask Geopost Vision to delete your Personal Data;
  • Right to restrict processing: you may ask Geopost Vision to suspend the processing of your Personal Data;
  • Right to data portability: you may ask Geopost Vision to retrieve your Personal Data for reuse.

If you want to exercise your rights on your data or have any questions about the use of your data by Geopost Vision, you can contact us at [email protected]

2. Glossary

All capitalised terms are defined as follows:

“Data Protection Policy”: Means this Policy describing the measures adopted for the processing, exploitation and management of your Personal Data and your data subject rights.

“Personal Data”: Means any information relating to you that can be used to identify you, directly or indirectly as a natural person.

“Processing”: Means any operation or any set of operations performed on your Personal Data.

“Personal Data Breach”: Means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your Personal Data.